SUBMITTING AN EXPERIENCE LOG

While applicants are not required to use the Board approved log, their log must contain all the information within the Board’s log. Logs are to be updated, reviewed, and signed by the applicant and/or their supervisor every 30 days. Applicants should be using the current log version when tracking their experience. Applicants should never submit their original logs; instead, submit a true copy of the logs with your application to upgrade.

 

Board staff will review the log as part of the upgrade application and will look for the following items.

• The log is signed/dated by all applicable individuals.

• The log contains the supervisor’s certification number when there is a supervisor listed.

• There is only one supervisor per log page.

• The log conforms to the AQB Criteria. (Examples below)

  • Log has enough hours and the experience covers the required minimum timeframe.

  • Logs have all the required fields.

  • Log depicts the level of supervision and supervisor’s review.

• The log conforms to Board rules. (Examples below)

  • Supervisor accompanied trainee on required inspections.

  • Current log format is being utilized.

• The hours were claimed during the supervisor approval period (Staff checks to make sure the registration/license/certification of the applicant and supervisor was not lapsed or expired at any point and that the supervisor was eligible to supervise the entire time).

• The log lists the complete address (street, city, state). Other acceptable formats include the parcel number(s), county, and state; latitude/longitude; full legal description with the county and state.

• There are no blank required fields.

• There is no conflicting information. (Examples below)

  • Cost approach marked on a condo.

  • Desktop report type has an interior or exterior inspection marked.

  • Drive By report type has an interior inspection marked.

  • Checkmark in the Yes box under supervisor accompanied on inspection but no checkmark in the interior inspection/exterior inspection for supervisor.

  • A Residential report type lists the hours claimed in the general column.

• There are no duplicate entries and/or what appears to be a duplicate entry has been properly documented. (Example below)

• Final inspections are marked as final inspections and the level of assistance and supervisor review matches that of a final inspection.

• Appraisals on the same property have different report dates and/or file numbers and the level of work performed and the hours claimed vary for each assignment type.

• All experience is claimed in North Carolina and/or in a jurisdiction in which both the trainee and supervisor were licensed if required by that jurisdiction at the time of the report.

• The number of hours claimed varies and are not excessive. Note: while it is acceptable to have hours higher than your peers, you must be able to substantiate those hours via your workfile and Staff may request documentation of hours before approving hours that are deemed to be outliers.

• Where there is a supervisor, there may not be entries in which there are no checkmarks in the SD or SR rows as all work performed by the trainee must have some level of supervision. Licensed residential and certified residential applicants would not have any checkmarks in the SD or SR rows as there is no official supervisor.

 

Approximately 9 out of 10 logs get sent back for corrections or clarification. Being diligent in your tracking and reviewing the log prior to submission will assist in ensuring the log is complete and accurate and will ensure a quicker application review process.

 

The log includes rows labeled as AD, SD, and SR. The AD is for the things that the applicant developed and/or assisted in developing. The SD is for the items that the supervisor developed and/or supervised the applicant in developing. The SR is for the items that the supervisor reviewed but did not assist in developing or supervising. An applicant and a supervisor could both develop the same things, or a supervisor could develop and review the same things. At first glance, it might appear as if the SR and SD fields are redundant, but they are not. In certain assignments a supervising appraiser might determine that a lesser level of supervision is required, but that might not impact the level of review performed.

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The AQB Criteria recognizes that assignments may differ significantly; therefore, the level of review and supervision by the supervising appraiser may also differ from assignment to assignment. Depending on the assignments involved, it might be expected that the supervising appraiser’s level of review and supervision diminish over time as the trainee/applicant gains competency. However, it cannot diminish entirely. A trainee must perform work under their supervisor, and the supervisor is required to do some type of review or supervision of the applicant’s work. If the applicant was a licensed real estate appraiser seeking to upgrade to certified status, the SD and SR rows would be blank. This is the only instance in which it would be acceptable not to have an entry in at least one of those fields.

 

Upon request, Staff are willing to perform a log review after the applicant has been logging experience for a couple of months to ensure the applicant is properly completing the log. If you’d like to have your log reviewed during any point while gaining the required experience, please send a copy of your log to ncab@ncab.org with the subject line of Log Review Requested and we will provide you with feedback. The review does not guarantee that the log submitted with the application will be automatically accepted or that other changes may not be needed.